Using the Data Downloads page

Overview

The reports in Data Downloads provides school leaders with a holistic and consolidated view into all students’ progress, making it easier for school leaders to leverage and analyze student data. Here are some ways this data can be useful:

Help inform your school’s student groupings and curriculum planning heading into the new academic year
Provide necessary information to stakeholders, such as guardians, district personnel, or administrators at the new schools of transferred students

Important note: a lot of student data is available within each report. Please only share these reports with relevant and appropriate stakeholders. We suggest pulling out specific information from the reports to avoid oversharing data.

New Updates to Data Downloads

July 2020:

Now more than ever, schools need access to comprehensive data to understand how COVID19 school closures impacted student progress. School leaders can get this data in Data Downloads by exporting new grade-level and subject-matter reports--all from one source, even after academic year rollover--to help teachers plan targeted instruction to address any COVID-related learning gaps.

What reports can I download?

Grades for Currently Enrolled Students (By Student/Course)
This report provides granular data about all enrolled students. You can see data from previous years by selecting the year on the top right of the page.

Tip: Use this report for Focus Area mastery celebrations or create pivot tables to see student progress.
Grades for Currently Enrolled Students (By Student)
This report provides a summary of all students’ grades (you’ll see one row for all assigned courses). For grades from previous years, select a year from the top right.

Tip: Use this report to communicate general student progress or input grades into your School Information Systems (SIS).
Grade-Specific Academic Reports
Use this ZIP file to see students’ academic data by grade (it includes all data for enrolled students and completed course data for unenrolled students). For data from previous years, select a year from the top right.

Tip: Use these reports for subject-specific team planning.
Subject-Specific Academic Reports
Download this ZIP file to see students’ academic data by subject (it includes all data for enrolled students and completed course data for unenrolled students). For data from previous years, select a year from the top right.

Tip: Use these reports for grade-level team planning.
Grades for Unenrolled Students (By Student/Course)
Download this report for a detailed view of all unenrolled students’ grades (you’ll see separate rows for each assigned course). For grades from previous years, select a year from the top right.

Tip: Use this report to send transcripts of unenrolled students to their new schools.
Grades by Specific Date for Currently Enrolled Students (By Student/Course)
Download this report to see a detailed view of students’ grades for specific dates in the current year (you’ll see separate rows for each assigned course). Select a date within this current academic year.

Tip: Use this report to see grades for any specific date. You can also download reports from different dates to track student progress over time.
Grades by Specific Date for Unenrolled Students (By Student/Course)
Download this report for a summary of all unenrolled students’ grades for specific dates in the current year (you’ll see separate rows for each assigned course). Select a date within this current academic year.

Tip: Use this report to see grades on any specific date and download reports from different dates to track student progress over time.
Student Mentoring Data for Currently Enrolled Students
Download this report to see mentoring data. For data from previous years, select a year from the top right.

Tip: Use this report to see if all students are assigned a mentor, as well as pull data to highlight how mentoring happens at your school.

How can I download reports?

From the left navigation menu, click "Setup"
Click "Data Downloads"
Select the academic year from the top right
Scroll to the file you want and click "Generate CSV"
After the file is generated, click "Download"

You may see a message before the Download button appears. This message is for longer generating times due to the size of the file. You can leave the Data Downloads page and we'll send you a notification in your avatar when the file is ready.

How should I use these reports?

The reports in Data Downloads enable school leaders to better understand progress patterns or gaps students may have experienced as a result of remote learning last year. As you plan for the upcoming year, we recommend using this data to:

Create student groups based on progress patterns or gaps

Use the data to look at specific student progress and create student groups based student progress patterns or gaps. We recommend giving these groupings as suggestions to the teacher.
Some guiding questions that can help inform these student groups:

Which students have the highest number of incomplete projects?
Which students have the highest number of overdue or unassigned projects?
Which students have the most focus areas that are incomplete across their subjects

Strategize and focus instructional actions:

Use the data to identify performance trends and opportunities to strategize and focus curriculum and instruction based on student performance from the data.
Subject Level exports can help you identify performance gaps across cognitive skills, math concepts, and/or Focus Area masteries across different subjects making it easier to highlight content areas that students can collectively review.

*Surfacing data trends with .csv files typically requires using Excel pivot tables, which are summaries of your data, packaged in a chart that lets you see and explore trends. To learn more, please follow one of the following guides: