Mentor Check-ins

This article will cover how teachers can check in with mentees:


How do I check-in with my mentee? 

  1. From the Mentoring page, click on the mentee's name
  2. From the mentee's page, click the Start button 
    large_start_button_on_student_mentoring_page.png
  3. The check-in agenda will open from the right side of the page. You will see:
    • A timer
    • Suggested questions or tasks for you to complete in order to deeply engage your student
    • Your Mentee's pre-submitted responses to the check-in agenda
    • A place to take notes, which can be shared with the student or kept private
  4. The check-in side panel will stay up until you click Finish Check-In. You can minimize the agenda by clicking on the arrow on the left
  5. When you've finished your check-In, click Finish Check-In

Click here to learn about how you can use the Progress Page during your check-ins. 


How do I record a past check-in?

After you've finished your first set of mentoring and can view the Week and 2 Weeks view, you can record past or offline check-ins.

  1. Find the date of the past or offline check-in.
    under_schedule_ability_to_view_past_weeks.png
  2. Click on Record Check-In.
    record_check_in_on_past_date.png
  3. Fill in the name of the student, date of the past or offline check-in, and the duration of the check-in.
  4. Optionally, write notes to record the check-in and select whether you would like to share the note with your mentee.
  5.  Click Save.

How do I move check-ins for students?

From the Mentoring page, you can change check-in days for individual students or for the entire group of students. 

Drag and drop from the Week or 2-Week View: 

  1. On the Week or 2-Week View, drag and drop your Student to another day of the week
  2. Click the Date Dropdown in the right-hand corner of your upcoming check-in.
  3. From there, you can select a New Date to reschedule just this individual check-in or all upcoming check-ins.

To change the check-in times for a group of students: 

  1. Click Settings on the right side of the Mentoring page
  2. Toggle the Day of the Week dropdown and choose the new check-in day for all students. This will change the day of the check-ins for all students that do not have a custom check-in day

 


How does my mentee prepare for their check-in?

Check-in pre-work is always editable by students. Students will see a banner on their Week and Year Pages reminding them to get ready for their mentoring check-in. 

If a student is scheduled to have a check-in on that day, they will be immediately notified to prepare for their check-in.

To complete their check-in, students will:

  1. Navigate to the Week Page or Year Page.
  2. Click Begin Check-In Prep from the blue mentoring banner.
    prework_banner.png
  3. A panel will slide out from the right side of the screen with a series of questions to prepare for the mentoring check-in.
  4. Click Done to complete the mentor check-in prep work. 

 To customize check-in times for individual students:

  1. Click Settings on the right side of the Mentoring page
  2. For each individual student, toggle the dropdown for the day of the week and frequency

 


How can I access my mentee's check-in pre-work?

Prior to each mentoring check-in, students prepare for sessions by completing pre-work within the platform. Check-in pre-work is always editable by students up until the time of the check-in and is viewable by all of their teachers and mentor. Students are not able to access their pre-work after they complete the check-in.

To access your mentee’s check-in prework,

  1. From the Mentor page, click on the mentee’s name
  2. From the mentee’s page, you can view the mentee’s responses to the pre-work on the right-hand side

checkin_prework.png

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