Uploading parent/guardian information into the platform

In order to create accounts for parents/guardians, platform admins need to first create accounts for each parent/guardian. Platform admins can do this individually or in upload in bulk. 

To upload parent/guardian information into the platform, platform admins should first fill out the parent information into the contact information template. This template will then need to be uploaded it into the platform. 

To fill out the parent contact information template:

Important Note: Please be careful to make sure that the student email address matches the corresponding parent email address and/or username. If the information does not match properly, parents may receive access to other students’ information. 

  1. Create a copy of this template.
  2. Fill in the parent information into your copy of the template.
  3. Save your spreadsheet in CSV format.
  4. Once CSV is ready, you can upload it to the platform. 

To upload the parent spreadsheet: 

  1. Click Setup 
  2. On the next page, select Data Uploads
  3. Under Select Data Type, select Parent Info 
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  4. Upload your CSV. If there are errors, update your CSV to fix the errors, and upload it again. If you are unsure of how to resolve the error, please contact us.

Student Email, Parent First Name, and Parent Last Name are required. If you’d like to create two separate parent accounts for a student, you’ll need to include two separate rows for this student, one for each parent. 

Parent Email, Parent Cell Phone, and Preferred Language are optional. Adding this information will allow us to set up Parent Academic Alerts.

If you have existing parent information in the Summit Learning platform, importing the file will overwrite any previous parent information for that parent's account.

After you've entered parent information into the platform, parents will get an email to let them know an account was created for that email. They can sign into the Platform using the link from the email. They'll be able to edit the password after they've logged in. 

For parents/guardians without email addresses, usernames/passwords are automatically generated by the platform. Admins will need to let these parents/guardians know their usernames/passwords. We suggest exporting the parent/guardian report to see all usernames and passwords. Admins can then print out this report and give parents their platform usernames and passwords. 

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