My school is using Clever. How do I sync teachers and students?

Note: The Summit Learning Platform team is currently in the process of improving enrollment through Clever. The instructions below are only for those schools who have already been using Clever. If you're interested in using Clever in 2017-18, stay tuned for updates!

If your school isn't using Clever, you'll need to manually add teachers and add students to the Summit Learning Platform.

If your school is using Clever, you’ll need to sync the Summit Learning Platform with Clever to ensure that your teachers, students and sections stay up to date. We recommend that you begin this process at least 3 weeks before the school year begins. Once the platform is synced with Clever, teachers, students and sections from your Student Information System (SIS) will automatically update on a daily basis. However, keep in mind that you’ll need a process to share any new teachers, students or sections (ex: if a new student enrolls, or a new section is created) with Clever throughout the school year so that the platform remains up to date. Learn more about syncing sections with Clever and matching courses in the Summit Learning Platform with sections in your SIS.

Once your district has connected to Clever, you can sync the platform with Clever. We recommend that you designate one person on your team to do this for your school.

Syncing the Platform with Clever

Log into the platform to begin syncing the platform with Clever:

  1. Click on the Setup section from the menu on the left.
  2. Click Notifications. You’ll be returning this page to stay updated on what you need to do to sync the platform with Clever.
  3. Under Student Information System Sync, check that your district is connected to Clever. If your district isn’t connected, click Connect your District. Please contact the Summit Learning team to obtain your Clever ID.
  4. Under Student Information System Sync, click Select your School next to Your site is not connected to Clever yet. If there are multiple schools in your district, you’ll have the option to select your school. Select your school and click Confirm. If you don’t see your school, contact the Summit Learning team.

Note: If you're a school leader responsible for connecting multiple schools to Clever, you should select the school that is displayed in the onscreen instructions. You'll need to contact the Summit Learning team for instructions on how to set up your other schools.

Syncing Teachers

To sync teachers:

  1. Click on the Setup section from the menu on the left.
  2. Click Notifications.
  3. Under Teachers, click Go to Teachers.
  4. Click Import Teachers. This may take a few minutes. Note: This won’t delete any teacher accounts that have already been created.
  5. You’ll see a preview of teachers that you’ll import into the platform. Under Clever Matches, click Select a Match. Use the dropdown menu to match teachers listed in Clever with teachers listed in the platform. If a teacher listed in the platform doesn’t have a match in Clever, select This teacher is not in the list. If you see any teachers with incorrect or missing information, you’ll need to update the data that your SIS shares with Clever.
  6. Click ImportOnce your upload has completed successfully, click View Imported Teachers  to reload the page and see your teachers. Click Back to Notifications to move on to the next step
  7. If you need to edit a teacher’s login email address, click ic_mode_edit_black_24dp_2x.png to the right of their name. Once you update the login email address, click Save.

Keep in mind that you must still sync teachers with the platform, even if you’ve already added teacher accounts to the platform during the Summit Basecamp Program summer training.

Syncing Students

To sync students:

  1. Click on the Setup section from the menu on the left.
  2. Click Notifications.
  3. Under Students, click Go to Students.
  4. Click Import Students. This may take a few minutes.
  5. You’ll see a preview of students sorted by grade level. Note: You can continue syncing students even if it appears that there are any extra students or students that are missing. If this happens, we recommend that you continue importing students and later update the data that your SIS shares with Clever to ensure that student information is up to date in the platform.
  6. If students don’t have their Google Apps for Education email addresses listed in the Email column, they won’t be able to log in to the platform unless the email addresses are entered manually. We recommend contacting your SIS administrator to ensure that these email addresses are in Clever.
  7. Click View Imported Students to reload the page and see your students. If you aren’t seeing any students, it may be because your school or district hasn’t updated section information yet.
  8. Click Done to reload the page and see your students. If you aren’t seeing any students, it may be because your school or district hasn’t updated section information yet.

If you need to edit a student’s information, click ic_more_vert_black_24dp_2x.png to the right of their name. Once you update the login email address, click Save.

Once you've finished syncing teacher and student information with the platform, you must begin syncing section information and matching courses in the platform with sections.

Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please sign in to leave a comment.